Live Webinars on Exly: How to create and share them?

Modified on Tue, 13 Aug at 7:04 PM

Conducting live webinars is a powerful strategy for creators and businesses to engage their audience, share valuable knowledge, and foster strong connections. These interactive online events provide a dynamic platform for real-time communication, allowing you to deliver content in an immersive and engaging manner.

Live webinars offer a unique opportunity to showcase your expertise, address audience questions directly, and receive valuable feedback in real-time. By creating an interactive and personalised experience, you can strengthen the bond with your audience, cultivating trust and positioning yourself as a thought leader in your field.

Here’s a step-by-step guide to help you create a Live Webinar Offering:

Step 1: From the Create an Offering page, go to the Live Webinar and click Start Creating button

Step 2: Fill in the details in the mandatory fields - add a title, price and the community price plan, and then click on Next.

If you already have a similar offering, you can choose to duplicate that and make this process simpler.

Step 3: You will be redirected to a new page wherein you will have to add more details like a cover photo for the offering, webinar title, webinar type, location etc.

There’s a default cover photo for every offering you create but if you want to personalise the offering and change the default photo, then you can do that by clicking on the Change Cover Photo option. You can either upload an image from your device or search for stock images.

As for the Title, you can choose to keep the same title that you added in the previous step or edit it on this page.
In the Webinar Location field, you can choose the option that works the best for you.
- If you choose Zoom, the link will be auto generated. It will be like a zoom meeting where you will have the controls. To opt for Zoom meeting, select the option and login to your zoom account.
- If you opt Zoom webinar, the link will be generated accordingly. In a Zoom Webinar, you can allow an increased number of people and have increased control of how the members can participate.
- If not Zoom, you can opt for another online meeting software such as Skype or Google Meet.
  
  For this meeting, you will have to enter a meeting URL and meeting password.
Set a duration of each session. This is the duration for how long the webinar would go.
You can also select the frequency of the session. Select One Time if you will not be repeating this webinar, else select the dates for when the webinar is scheduled for

Based on the frequency selected, select the Date and Time of the webinar.

To streamline class management, we've added a feature that tracks your schedule and alerts you of any time conflict when scheduling a new class. If a conflict is detected after clicking "Next," you can choose to "Proceed Anyway" or adjust the batch timing. This integration eliminates manual schedule cross-checking, allowing you to focus on providing an exceptional educational experience.

We've also made sure your schedule is managed effectively. Any webinar session you create will be blocked and visible in the My Schedule page. When you create another offering that is a webinar, workshop or an appointment - the session from your current offering will remain blocked and your customer will not be able to book a slot during that time. This helps you to keep your calendar clean and avoid clashes of overbooking or double sessions.

Click on the Next button to save the added details.

Step 4: Now, on the Pricing page, you will have to fill in more details - the price of the offering, who will bear the booking fees, a brief description of the offering, etc.

The price added for the offering on the first page will automatically appear in the Price field. However, you can always edit it. Make sure you add the pricing details in INR (Indian Rupee) only.
If you’re on the paid plan, you can choose to sell this offering internationally. Select the checkbox under the pricing field. When you do that, make sure to add the pricing in USD (United States Dollar).
Each time an offering is bought on Exly, there’s a booking fee that gets added to the price. However, you have the option to choose who will bear that booking fee - you (the creator) or the end-user. You can choose the preferred option from the drop-down menu.
Although adding a description for the offering is optional, it is always a good idea to give a brief description or highlight a couple of key points. Not only does it give the customer more information about the product but also builds trust with them.
We know the customer would love to know more about your offering before they buy it. That’s why there is also a space for you to add the key highlights of your merchandise along with any requirements.

You can change the headings of these sections and add your own personalised titles.

Lastly, if you are on the paid plan of Exly and have team members added to your Add/Manage Staff tab, then you also have the option to assign this offering to any of them. The offering will, however, be assigned to you (the creator or owner) by default.

Step 6: Once you have made all the changes, click on the Next button. You will be redirected to a new page where you can review all the details added.

Step 7: After reviewing the details of the offering, you can either Publish the offering right away or click on Edit to make more changes.

Step 8: Once you publish your offering, a confirmation screen will appear along with the Invite Link.

Additionally, you also get an option to copy the checkout page link and share it with your customers.

The checkout page automatically picks the description you've added to the offering. By entering only the purchase details such as name, email & number, you can now easily take payments from your customers and grow your business.

Note: Exly calendar is now synced for workshops, webinars and appointments. For example, if you have an appointment available from 9AM to 9PM and then you also have a workshop from 6-9PM, then automatically your appointments available will be from 9AM-6PM. Similar is the case with webinar.

Live Webinars on Exly: How to create and share them?

Here’s a step-by-step guide to help you create a Live Webinar Offering:

Step 1: From the Create an Offering page, go to the Live Webinar and click Start Creating button

Step 2: Fill in the details in the mandatory fields - add a title, price and the community price plan, and then click on Next.

If you already have a similar offering, you can choose to duplicate that and make this process simpler.

Step 3: You will be redirected to a new page wherein you will have to add more details like a cover photo for the offering, webinar title, webinar type, location etc.

There’s a default cover photo for every offering you create but if you want to personalise the offering and change the default photo, then you can do that by clicking on the Change Cover Photo option. You can either upload an image from your device or search for stock images.

As for the Title, you can choose to keep the same title that you added in the previous step or edit it on this page.

In the Webinar Location field, you can choose the option that works the best for you.

If you choose Zoom, the link will be auto generated. It will be like a zoom meeting where you will have the controls. To opt for Zoom meeting, select the option and login to your zoom account.

If you opt Zoom webinar, the link will be generated accordingly. In a Zoom Webinar, you can allow an increased number of people and have increased control of how the members can participate.

If not Zoom, you can opt for another online meeting software such as Skype or Google Meet.

For this meeting, you will have to enter a meeting URL and meeting password.

Set a duration of each session. This is the duration for how long the webinar would go.

You can also select the frequency of the session. Select One Time if you will not be repeating this webinar, else select the dates for when the webinar is scheduled for

Based on the frequency selected, select the Date and Time of the webinar.

Step 4: Now, on the Pricing page, you will have to fill in more details - the price of the offering, who will bear the booking fees, a brief description of the offering, etc.

The price added for the offering on the first page will automatically appear in the Price field. However, you can always edit it. Make sure you add the pricing details in INR (Indian Rupee) only.

If you’re on the paid plan, you can choose to sell this offering internationally. Select the checkbox under the pricing field. When you do that, make sure to add the pricing in USD (United States Dollar).

Each time an offering is bought on Exly, there’s a booking fee that gets added to the price. However, you have the option to choose who will bear that booking fee - you (the creator) or the end-user. You can choose the preferred option from the drop-down menu.

Although adding a description for the offering is optional, it is always a good idea to give a brief description or highlight a couple of key points. Not only does it give the customer more information about the product but also builds trust with them.

We know the customer would love to know more about your offering before they buy it. That’s why there is also a space for you to add the key highlights of your merchandise along with any requirements.

You can change the headings of these sections and add your own personalised titles.

Lastly, if you are on the paid plan of Exly and have team members added to your Add/Manage Staff tab, then you also have the option to assign this offering to any of them. The offering will, however, be assigned to you (the creator or owner) by default.

Step 6: Once you have made all the changes, click on the Next button. You will be redirected to a new page where you can review all the details added.

Step 7: After reviewing the details of the offering, you can either Publish the offering right away or click on Edit to make more changes.

Step 8: Once you publish your offering, a confirmation screen will appear along with the Invite Link.

The checkout page automatically picks the description you've added to the offering. By entering only the purchase details such as name, email & number, you can now easily take payments from your customers and grow your business.